Student/Parent Information

Admission 2025-26

All incoming 2025-26 students, rising 4th through 9th-grade students, will have equal opportunity to secure a “seat” by starting the Enrollment Process by filling out the 2025-26 Interest Form. Here is the Admission and Lottery Procedure for the 2025-2026 school year.

Otus LMS/Gradebook

Otus is our online learning management system (LMS) and educational technology platform that helps teachers, students, parents, and administrators improve student outcomes: Data collection, Assessments, Performance tracking, Gradebook and dashboard reports, and Classroom management tools. Otus is compatible with web browsers.

Resources:

Community Experts - Volunteers

As Community Experts, your expertise and support are invaluable in enhancing the learning experiences of our students. To ensure the safety and security of everyone in our school, we kindly ask all volunteers to undergo a background check (Fee $6.00) through the Raptor website before volunteering. This process helps us maintain a safe and secure environment for our students and staff. Thank you for your cooperation and dedication to our school's mission.

After-school Clubs & Organizations

If you are interested in starting a new after-school club or an organization, like the Parent-Teacher Organization (PTO), please fill out the appropriate application and submit it via email to office@communitysteam.com:

  • After-school Club

  • School-related Organization

    Winter/Spring Semester Clubs (Jan. 6th to May 29, 2025):

    • Role-playing Games (RPG) Club $20 [Permission Form in FinalForms] (In FinalForms click “+ Add Activities”) *New permission form and fee required for Spring Semester

      • Mondays (3:00 to 4:30 pm) in Lower Bellbrook’s Collaboration Room #1-5 & Zone #2

      • Ages/Grades: 12+ / 7th grade and up

    • Choir Club $30 [Permission Form in FinalForms] (In FinalForms click “+ Add Activities”) *New permission form and fee required for Spring Semester

      • Tuesdays (3 — 4:30 pm) in the Music Room

      • Ages/Grades: 11+ / 6th grade and up

    • Readers and Writers Club $10 [Permission Form in FinalForms] (In FinalForms click “+ Add Activities”) *Continuing from last semester. No-need to reapply if you’re already signed up. New members welcome

      • Tuesdays (Writing - 3-4 pm) in Zone 5

      • Fridays (Reading - 3-4 pm) in Zone 5

      • Ages/Grades: 8+/ 4th grade and up

    • JUMP Club $30 [Permission Form in FinalForms] (In FinalForms click “+ Add Activities”) *New permission form and fee required for Spring Semester

      • Tuesdays (3 — 4:30 pm) in the Annex Building

      • Ages/Grades: All Ages and All Grades

    • 4-H Club $30 [Permission Form in FinalForms] (In FinalForms click “+ Add Activities”) *New permission form and fee required for Spring Semester

      • Thursdays (3 — 4:30 pm) in the Presentation Room

      • Ages/Grades: All Ages and All Grades

Calendar

CSA-Xenia Board of Trustees (School Board) has approved the 2024-2025 Academic Calendar and the Explanation. Here is both the 2024-2025 Calendar and Explanations pdf file. The first day of classes for Grades 4 - 7 is Wednesday, Sept. 4, 2024; and for Grades 8 - High School is Thursday, Sept. 5, 2024. The last day of school is to be Thurs., May 29, 2025.

School Schedule

The daily school day begins at 7:45 am and ends at 2:45 pm. The doors are open for students 30 minutes before (7:15 am) the start of the day. The students are expected to be off school premises 30 minutes after (3:15 pm) the end of the day. A fee for Early Drop-off and Late Pick-up may be possible. Please contact office@communitysteam.com.

Internet & Technology Acceptable Use

Internet and technology can greatly supplement the academy’s educational mission.  With these opportunities come challenges to use technology in a safe and educational manner.  Here is the Internet & Acceptable Use Policy that has been adopted to ensure students and staff properly use the School’s Technology, which must be signed and returned before receiving a student laptop.

The Technology Fee of $100 must be paid prior to a student receiving a laptop for home use. Cash or Check may be sent to the main office with student.

Course Of Study

School Supplies

Here is the basic supply list for 2024-2025 for students.

Transportation

Transportation to CSA-Xenia will be provided only if the direct travel time by yellow school bus from the public school building their children would attend to our 855 Lower Bellbrook facility is within 30 minutes. This is not a radius timeframe, but rather a direct travel time consideration. Each residential district makes this decision. Within this parameter, if the residential district chooses NOT to provide the transportation, families will receive reimbursement for transporting their student by filing the proper paperwork at the end of the school year. Each student seeking transportation will need to contact their residential public school district and request transportation services to our school building. Carpooling may be available based on your location. Please contact the Main Office for details.

Student - Parent Handbook

The CSA-Xenia Board of Trustees (School Board) has approved policies related to bullying, attendance, dress code, internet & technology use, mobile phones, student discipline, and other student activities. Be sure to read the Section 4 - Student-Parent Handbook of the Policy Manual of the Governing Authority of CSA-Xenia. Here is the entire Policy Manual of CSA-Xenia.

Drop Off / Pick-Up

Here is the updated 2024-25 Pickup Traffic Plan map showing the proper lanes for picking up students AND here is the 2024-25 Dropoff Traffic Plan map for dropping students off for school at 855 Lower Bellbrook.

In general, traffic will flow counterclockwise around the building with the Main Entrance being Door A.

For DROP OFF, ALL students will enter at Door F.

For PICK-UP, all bussed students will leave through Door A (Main Entrance). 6th-10th students will exit Door B along the backside of the building. 4th-5th students will leave through Door F once the vehicle identification number has been communicated to the interior staff.

School Lunch

CSA-Xenia participates in the National School Lunch Program including Free and Reduced Lunch for qualifying students. Find our letter about school lunch HERE. More information is also available on our FAQ page.

Monthly Lunch Menu - April 2025

In order to assure we are able to order enough food for everyone, please follow the link to Meal Orders to place future orders for your student(s). The order window for each following week closes on Thursdays at noon.

District Testing

As an independent, STEAM Designated, public school, we follow Ohio Revised Code 3301 on State Assessments. Our District Test Security Procedures ensure all involved that there are purposeful and specific procedures in place to ensure the security and accurate delivery and reporting of Community STEAM Academy-Xenia students’ state assessments. If you have any questions about this summary document, please contact us at 937-800-2720.

Here is a list of many Frequently Asked Questions (FAQ) about state testing.

ODEW Special Services Survey

The Ohio Department of Education and Workforce (ODEW) would like to invite you to participate in a short, 25 question survey about your involvement in your student’s education.  Research suggests that parental involvement is a key predictor of positive educational outcomes. You may be eligible to participate if your child has an IEP and receives special education services.  The purpose of collecting this information is to improve services for students with disabilities across Ohio.  If you are eligible to participate and you enroll in the study, you will be entered in a drawing for a $50 gift card.  Your chance of winning a gift card is approximately 2.0%.  Please click on this link or use the QR (Quick Response) code (see below) to find out more about the survey and if you are eligible.  

Sincerely,

David Julian, Ph.D.

Special Education Family Survey Director

(Collecting surveys on behalf of the Ohio Department of Education and Workforce)


SMS Compliance
Statement

By providing your phone number you are opting into our SMS notifications, you agree to receive text messages from Community STEAM Academy regarding important updates, events, and other relevant information. The information collected will be subject to our Privacy Policy below. Message frequency may vary. Standard message and data rates may apply. Reply STOP to opt out at any time. For assistance, reply HELP or contact us at hello@communitysteam.com Your privacy is important to us. View our [Acceptable Use Policy] for more details.

Privacy Policy

Privacy Notice

Last updated: 1/1/2025

This privacy notice for Community STE(A)M Academy - Xenia (“CSA,” “we,” “us,” or “our”) describes how and why we collect, store, use, and/or share ("process") your information when you use our services ("Services"), such as when you:

  • Visit our website at www.communitysteam.com We or any website of ours that links to this privacy notice

  • Engage with us in other related ways ― including any events or communications

Questions or concerns? If you have questions or concerns, please contact us at info@communitysteam.com.

TABLE OF CONTENTS

  1. WHAT INFORMATION DO WE COLLECT?

  2. HOW DO WE PROCESS YOUR INFORMATION?

  3. WHEN AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION?

  4. WHAT IS OUR STANCE ON THIRD-PARTY WEBSITES?

  5. DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?

  6. HOW DO WE HANDLE YOUR SOCIAL LOGINS?

  7. IS YOUR INFORMATION TRANSFERRED INTERNATIONALLY?

  8. HOW LONG DO WE KEEP YOUR INFORMATION?

  9. HOW DO WE KEEP YOUR INFORMATION SAFE?

  10. DO WE COLLECT INFORMATION FROM MINORS?

  11. WHAT ARE YOUR PRIVACY RIGHTS?

  12. CONTROLS FOR DO-NOT-TRACK FEATURES

  13. DO CALIFORNIA OR VIRGINIA RESIDENTS HAVE SPECIFIC PRIVACY RIGHTS?

  14. DO WE MAKE UPDATES TO THIS NOTICE?

  15. HOW CAN YOU CONTACT US ABOUT THIS NOTICE?

1. WHAT INFORMATION DO WE COLLECT?

Personal information you disclose to us: We collect personal information that you voluntarily provide to us when you express interest in our programs, fill out forms, or otherwise contact us. Information collected includes:

  • Name

  • Email address

  • Phone number

  • Inquiry details

We do not process sensitive personal information.

Information automatically collected: We automatically collect certain non-personal information when you visit, use, or navigate our Services. This may include usage details such as pages visited, clicks, browsing behavior, IP addresses, browser type, device type, and technical details regarding your interactions with our site. This data is primarily used for site optimization, security, and analytical purposes.

Information collected from other sources: We do not collect personal information from third-party sources.

2. HOW DO WE PROCESS YOUR INFORMATION?

We process your information to:

  • Respond to your inquiries

  • Communicate regarding educational offerings, events, and announcements

  • Analyze usage trends to improve our website and Services

  • Ensure security and prevent fraudulent activities

  • Comply with legal obligations and ensure safety

3. WHEN AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION?

We do not commercially share your personal information. Disclosure may only occur:

  • To comply with applicable laws

  • To protect CSA’s rights and the safety of our community members

4. WHAT IS OUR STANCE ON THIRD-PARTY WEBSITES?

We may link to third-party websites but are not responsible for their privacy practices. Please review their policies separately.

5. DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?

Yes, we use cookies and similar tracking technologies to monitor site usage and gather analytical data. You can manage your cookie preferences through your browser settings.

6. HOW DO WE HANDLE YOUR SOCIAL LOGINS?

We do not offer or process social logins.

7. IS YOUR INFORMATION TRANSFERRED INTERNATIONALLY?

We do not transfer personal information internationally.

8. HOW LONG DO WE KEEP YOUR INFORMATION?

We retain personal information only as necessary for the purposes outlined or as legally required. You may request data deletion at any time.

9. HOW DO WE KEEP YOUR INFORMATION SAFE?

We employ suitable measures to protect your information, but no electronic transmission is entirely secure. Any transmission is at your own risk.

10. DO WE COLLECT INFORMATION FROM MINORS?

We do not knowingly collect personal information from minors online. Parents or guardians should contact us directly regarding their child's interest in our programs.

11. WHAT ARE YOUR PRIVACY RIGHTS?

You have the right to access, rectify, or request deletion of your personal information. Contact us to exercise these rights.

12. CONTROLS FOR DO-NOT-TRACK FEATURES

Currently, we do not respond to DNT signals due to the absence of a standardized approach to handling them.

13. DO CALIFORNIA OR VIRGINIA RESIDENTS HAVE SPECIFIC PRIVACY RIGHTS?

CSA does not sell or share personal information commercially; thus, specific rights under California or Virginia privacy laws related to data sharing do not apply.

14. DO WE MAKE UPDATES TO THIS NOTICE?

We may update this notice periodically to remain compliant with laws. Updates will be indicated by an updated "Last updated" date.

15. HOW CAN YOU CONTACT US ABOUT THIS NOTICE?

For questions about this privacy policy, please contact us at:

Community STE(A)M Academy - Xenia
855 Lower Bellbrook Road
Xenia, OH 45385
Email: info@communitysteam.com
Phone: (937) 800-2720

Thank you for engaging with Community STE(A)M Academy - Xenia.