Student/Parent Information

Attendance

Will your student be out for the day? Please email attendance@communitysteam.com or call (937) 800-2720 and leave a message on the attendance line.

Admission 2025-26

All incoming 2025-26 students, rising 4th through 9th-grade students, will have equal opportunity to secure a “seat” by starting the Enrollment Process by filling out the 2025-26 Interest Form. Here is the Admission and Lottery Procedure for the 2025-2026 school year.

Otus LMS/Gradebook

Otus is our online learning management system (LMS) and educational technology platform that helps teachers, students, parents, and administrators improve student outcomes: Data collection, Assessments, Performance tracking, Gradebook and dashboard reports, and Classroom management tools. Otus is compatible with web browsers.

Resources:

Please be sure to make any changes to address, emergency contact or other important details for your students in FinalForms so we have the most up to date information to keep parents informed and students safe.

FinalForms

Community Experts - Volunteers

As Community Experts, your expertise and support are invaluable in enhancing the learning experiences of our students. To ensure the safety and security of everyone in our school, we kindly ask all volunteers to undergo a background check (Fee $6.00) through the Raptor website before volunteering. This process helps us maintain a safe and secure environment for our students and staff. Thank you for your cooperation and dedication to our school's mission.

After-school Clubs & Organizations

If you are interested in starting a new after-school club or an organization, like the Parent-Teacher Organization (PTO), please fill out the appropriate application and submit it via email to office@communitysteam.com:

Calendar

Here is the combined 2025-2026 Calendar and Explanations pdf file. The first day of classes is Tuesday, Sept. 2, 2025. The last day of school will be Fri., May 29, 2025.

School Schedule

The daily school day begins at 7:45 am and ends at 2:45 pm. The doors are open for students 30 minutes before (7:15 am) the start of the day. The students are expected to be off school premises 30 minutes after (3:15 pm) the end of the day. A fee for Early Drop-off and Late Pick-up may be possible. Please contact office@communitysteam.com.

Internet & Technology Acceptable Use

Internet and technology can greatly supplement the academy’s educational mission.  With these opportunities come challenges to use technology in a safe and educational manner.  Here is the Internet & Acceptable Use Policy that has been adopted to ensure students and staff properly use the School’s Technology, which must be signed and returned before receiving a student laptop.

The Technology Fee of $125 must be paid prior to a student receiving a laptop for home use. Cash or Check may be sent to the main office with the student.

To ensure a focused and respectful learning environment, CSA-Xenia has updated Policy 4440 – Use of Mobile Electronic Devices and Cameras.

Under the new policy, students may not use cell phones or other personal mobile devices during the instructional day. The only exceptions are when use is explicitly allowed by a teacher or administrator for educational purposes or when approved for documented individual needs.

This update reflects our commitment to minimizing distractions, supporting academic engagement, and promoting responsible technology use. Families are encouraged to help reinforce this expectation by reminding students that their phones should remain off and put away during school hours unless an exception applies.

Cell Phone Policy

Course Of Study

Email info@communitysteam.com to get the Course of Study.

School Supplies

Transportation

Transportation to CSA-Xenia will be provided only if the direct travel time by yellow school bus from the public school building their children would attend to our 855 Lower Bellbrook facility is within 30 minutes. This is not a radius timeframe, but rather a direct travel time consideration. Each residential district makes this decision. Within this parameter, if the residential district chooses NOT to provide the transportation, families will receive reimbursement for transporting their student by filing the proper paperwork at the end of the school year. Each student seeking transportation will need to contact their residential public school district and request transportation services to our school building. Carpooling may be available based on your location. Please contact the Main Office for details.

Student - Parent Handbook

The CSA-Xenia Board of Trustees (School Board) has approved policies related to bullying, attendance, dress code, internet & technology use, mobile phones, student discipline, and other student activities. Be sure to read Section 4 - Student-Parent Handbook of the Policy Manual of the Governing Authority of CSA-Xenia. Here is the entire Policy Manual of CSA-Xenia.

Drop Off / Pick-Up

Here is the updated 2025-26 Pickup Traffic Plan map showing the proper lanes for picking up students AND here is the 2025-26 Dropoff Traffic Plan map for dropping students off for school at 855 Lower Bellbrook.

In general, traffic will flow counterclockwise around the building, with the Main Entrance being Door A.

For DROP OFF, ALL students will enter at Door F.

For PICK-UP, all bused students will leave through Door A (Main Entrance). 6th-11th students will exit Door B along the backside of the building. 4th-5th students will leave through Door F once the vehicle identification number has been communicated to the interior staff.

School Lunch

CSA-Xenia participates in the National School Lunch Program including Free and Reduced Lunch for qualifying students. Find our letter about school lunch HERE. More information is also available on our FAQ page.

Monthly Lunch Menu - September

You can create an account and add money to your student’s meal account at MySchoolBucks. Once you have an account there, please log in to Meal Orders and use that site to pre-order meals for your student(s) by Thursday each week in order to assure we are able to supply enough food for everyone. The order window for each following week closes on Thursdays at noon.

District Testing

As an independent, STEAM Designated, public school, we follow Ohio Revised Code 3301 on State Assessments. Our District Test Security Procedures ensure all involved that there are purposeful and specific procedures in place to ensure the security and accurate delivery and reporting of Community STEAM Academy-Xenia students’ state assessments. If you have any questions about this summary document, please contact us at 937-800-2720.

Here is a list of many Frequently Asked Questions (FAQ) about state testing.